School Department

Server structure

Overview

A department or a whole small school in one server, built so that a student only ever sees the classes they are enrolled in. Six subject categories, Mathematics, Science, English, History, Languages and Computing, are hidden from everyone by default and opened by a matching role: a Maths Student sees the MATHEMATICS category and nothing of SCIENCE. Each subject carries the same five channels so a teacher moving between subjects never has to relearn the layout: #maths-notices and #maths-classwork are read-only for students, #maths-questions is open, #maths-homework-drop lets students hand in work without reading each other's, and the Maths Class voice room hosts the live lesson. The shared SCHOOL NOTICES category holds #department-announcements, #term-calendar and #exam-timetable for everyone, and COMMON ROOM gives students #student-lounge, #study-buddies and #clubs-and-societies away from the parents. Parents have their own hidden PARENTS category with #parent-notices, #parent-questions, #parent-evening-bookings and a Parent Evening voice room, and cannot see any classroom. Teachers get a hidden TEACHERS ROOM with #lesson-planning, #cover-requests, #pastoral-notes and #marking-and-grades, and the head and deputy have a LEADERSHIP area above that.

When to use it

Your department has been running one Discord server per class and teachers are members of six servers, parents are in none, and the exam timetable has been posted in four places. This layout puts every class in one server without letting students wander into lessons they are not taking: a subject role opens exactly one category, parents get their own noticeboard, and the teachers' room is the one place staff talk across subjects.

What makes it different

• Every subject category is hidden until a student holds that subject's role, so enrolment is a role, not a channel list.
• Each subject has a homework drop where students post but cannot read history, so work stays between student and teacher.
• Parents see SCHOOL NOTICES and their own PARENTS category only, never a classroom or the common room.
• All six subject categories share one five-channel shape, so a teacher covering another subject is never lost.
• TEACHERS ROOM and LEADERSHIP are two separate hidden tiers, so cover requests and timetable drafts do not mix.

Recommended Vetox setup

• Self-Roles

  Post a Self-Roles panel in #front-office for the six subject roles so students open their own classes without a teacher clicking through a list.

• Applications

  Use an Applications form linked from #front-office so parents request the Parent role with their child's name and a teacher approves it.

• Reminders

  Schedule Reminders in each #-notices channel the day before homework is due, and in #exam-timetable a week before each paper.

• Logs

  Send role and channel changes to #department-logs so the head can see who was given which subject role and when.

• Auto-Mod

  Turn on Auto-Mod across the COMMON ROOM channels, which are the only open rooms students share without a teacher watching.