Coworking Space Community

A members lounge, a channel per bookable room, a skills exchange forum, workshops and building notices.

8 categories
40 channels
14 roles
Medium

Choose a server, review what will be created or reused, then confirm. Merge keeps what you have; replace rebuilds the server. Vetox takes a safety backup first either way.

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Server structure

Channels

RECEPTION

front-desk-welcome
Welcome to the space. Read #house-guidelines, verify your membership, then pick your skills in #your-skills-roles.
house-guidelines
Quiet zones, calls in the booths, clean your mug, badge in every time.
membership-verification
Tell us the name on your membership to become a Resident Member or a Day Pass holder.
building-notices
Closures, fire drills, cleaning days, wifi maintenance. Management and the front desk only.
your-skills-roles
Pick what you do so members can mention the right people in #skills-exchange.

MEMBERS LOUNGE

members-lounge
The lounge. Everything that is not a booking or a building problem.
coffee-break
Away from the desk: weekend plans, podcasts, what to watch.
wins-and-launches
Shipped something, signed a client, got the grant. Tell the room.
today-in-the-space
Who is in today and where they are sitting. Post when you arrive if you want company.
lunch-orders
Group orders and the daily question of where to eat.
music-in-the-space
The shared playlist and the ongoing argument about it.

ROOM BOOKING

booking-rulesHidden from @everyone
Two hours per day per member, book up to a week ahead, release it if you are not using it.
meeting-room-a
Seats eight. Post the day and time you want; the front desk confirms with a reaction.
meeting-room-b
Seats four, has the screen. Post the day and time you want.
phone-booths
Three booths, first come first served, but post a slot here if you have a scheduled call.
event-space-booking
The event space for workshops and meetups. Book at least a week ahead; the manager confirms.
booking-changes
Swaps, cancellations and releasing a slot you no longer need.

SKILLS EXCHANGE

skills-exchange
One thread per offer or request: what you need, what you can give in return, how long it will take.
feedback-requests
A landing page, a deck, a pricing page. Ask for honest feedback and say what kind you want.
collab-and-hiring120s slowmode
Looking for a cofounder, a contractor or a hire. Members only, one post per opening.
office-hours-offers
Give an hour of your expertise. Post what you know and when you are free; members book by replying.

EVENTS AND WORKSHOPS

workshop-calendarHidden from @everyone
This month's workshops and talks. Posted by the community host.
lunch-and-learn
Volunteer to give a lunchtime talk, or say what you want to hear one about.
networking-nights
Monthly drinks and the occasional guest. Say if you are coming.
demo-day-signups
Sign up to demo what you are building at the next demo day. Five minutes each.

BUILDING

maintenance-requests
Something broken, leaking or flickering. Open a ticket so the front desk can track it.
printer-and-wifi
The printer, the wifi password and why neither is working right now.
parcels-and-mail
The front desk posts when a parcel arrives for you. Collect it the same day.
bike-and-parking
Bike storage, parking permits, the visitor spaces.
kitchen-rota
Whose week it is to run the dishwasher. Yes, it is yours.

VOICE

Quiet Focus
Open Desk Chatter
Meeting Room Voice
Workshop Stage
AFK

MANAGEMENT

management-office
Manager, host and front desk: occupancy, renewals, the things members should not see yet.
membership-queue
Verification forms land here. Match the name to the membership list and grant the role.
incident-reports
Security incidents, injuries, complaints between members. One thread each.
space-logsHidden from @everyone
Vetox posts join, message and moderation logs here.
Management Call

Roles

Space ManagerAdministrator
AdminAdministrator
Community HostModerator
Front DeskModerator
Resident Member
Day Pass
Designer
Developer
Marketer
Founder
Writer
Consultant
Muted

Overview

A server for the members of one coworking space, run by the space manager and a community host. It replaces the whiteboard by the kitchen and the group email that nobody reads. RECEPTION is read-only: #front-desk-welcome, #house-guidelines, #membership-verification and #building-notices, which only management and the front desk post to. MEMBERS LOUNGE is where Resident Members and Day Pass holders talk: #members-lounge, #today-in-the-space for who is in and where they are sitting, #wins-and-launches, #lunch-orders and #coffee-break. ROOM BOOKING gives every bookable room its own channel (#meeting-room-a, #meeting-room-b, #phone-booths, #event-space-booking) where a member posts their slot and the front desk confirms, plus #booking-changes for swaps. SKILLS EXCHANGE is a forum with tags for offering and seeking, alongside #feedback-requests, #collab-and-hiring and #office-hours-offers where a member gives an hour of their expertise. EVENTS AND WORKSHOPS carries a read-only #workshop-calendar and channels for #lunch-and-learn, #networking-nights and #demo-day-signups. BUILDING covers #maintenance-requests, #printer-and-wifi, #parcels-and-mail, #bike-and-parking and the #kitchen-rota. Six skill roles (Designer, Developer, Marketer, Founder, Writer, Consultant) are self-assigned and mentionable, so a member can ask the designers a question without knowing who they are yet.

When to use it

Members in the same room do not know each other's names, the meeting room gets double-booked twice a week, and the notice about the fire drill was an email nobody opened. This layout puts booking into a channel per room, gives members a lounge and a skills exchange so the developer at desk nine finds the designer at desk three, and makes building notices a read-only feed from the people who run the building.

What makes it different

One channel per bookable room, where members post their slot and the front desk confirms.
A skills exchange forum with offering and seeking tags, plus an office hours channel for giving an hour away.
Building notices are read-only and posted by management and the front desk only.
Skill roles are self-assigned and mentionable, so questions reach the right people.
Day Pass holders see the lounge and building channels but not the members-only events and booking.

Recommended Vetox setup

Self-Roles
Post a Self-Roles panel in #your-skills-roles for Designer, Developer, Marketer, Founder, Writer and Consultant so the skills exchange has people to mention.
Applications
Verify membership in #membership-verification with a form asking for the name on the membership, and grant Resident Member from #membership-queue.
Reminders
Schedule a Reminder in #kitchen-rota every Friday afternoon and in #workshop-calendar the morning of each workshop.
Tickets
Open a Tickets panel in #maintenance-requests so a broken chair or a leaking tap becomes a tracked ticket for the front desk rather than a message that scrolls away.
Starboard
Run a Starboard from #wins-and-launches so the launches members cheer for get a permanent wall.

Questions

How does room booking work with just channels?

Each room has a channel. A member posts the day and time they want; the front desk reacts to confirm or replies with a clash. Because every room is its own channel, the day's bookings are readable top to bottom without a spreadsheet. Swaps and cancellations go in #booking-changes.

What is the difference between Resident Member and Day Pass?

Both see the lounge and building channels. Resident Members also see room booking, the events category and the skills exchange. Day Pass is for drop-ins who should be able to ask about the wifi without seeing the members' workshop schedule.

Do we need the skill roles if the space is small?

They cost nothing and they are what makes #skills-exchange work: a member can mention Designer and reach three people instead of asking the whole room. Remove the ones that do not describe anyone in your space.

Common mistakes

Using one booking channel for every room, which makes double bookings inevitable; a channel per room is what makes the slot visible at a glance.
Letting anyone post in #building-notices, so the fire drill notice ends up between a lunch order and a meme.

Consider instead

Makerspace Community Your space is about tools and machines with safety certifications rather than desks and meeting rooms.

Do you have any doubts?

Our team is there for you

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