Webinar and Workshop Series

Server structure

Overview

Built for a series that runs the same shape every few weeks: someone presents, attendees do an exercise, and the recording goes up. Upcoming holds #next-session, a read-only card with the date, topic and presenter, plus #session-schedule for the term ahead and #register where attendees confirm. During the session the Stage is the room: the presenter and panellists speak, everyone else listens, and #live-questions runs alongside with a slowmode so the moderator can read it rather than fight it. Breakouts are three voice rooms used for the exercise half, capped small enough that everyone in them speaks; #breakout-notes is where each group posts what they came up with, which is the part most webinar servers lose entirely. After the session, #recordings is a read-only archive with one post per session — link, slides, and the questions that were not reached — and #session-followup is the open channel where the conversation continues for the week afterwards. Between sessions, #topic-requests collects what attendees want covered and #presenter-signups is how the series finds its next speaker, both of which decide whether a series survives past session six. Presenter is a per-session role granted and removed; Facilitator runs breakouts; Attendee is everyone else. Nothing here assumes a permanent community, because most series are a room that fills and empties.

When to use it

A webinar series usually lives on a calendar invite and a folder of recordings, which means attendees have nowhere to ask a follow-up and the exercise half produces nothing anyone keeps. This layout gives the series a room: registration and schedule in one place, a stage for the talk with a moderated question channel beside it, breakout rooms whose output is written down, and an archive that includes the questions there was no time for.

What makes it different

• One read-only card answers what the next session is, so nobody asks in chat.
• Live questions run in a slowmoded channel the moderator can actually read.
• Breakout groups post their output, so the exercise half leaves something behind.
• The archive includes unanswered questions, which is where the next topic comes from.

Recommended Vetox setup

• Reminders

  Set Reminders in #next-session so registered attendees get a notice a day and an hour before the stage opens.

• Self-Roles

  Post a Self-Roles panel in #register so attendees opt into session pings and the Attendee role is self-served.

• Suggestions

  Run Suggestions on #topic-requests so the series can see which topics attendees actually voted for.

• Temp Voice

  Enable Temp Voice beside the breakout rooms so a large session can split into more groups and tidy up afterwards.