Events

Conference Server

Multi-track conference layout: programme, keynote and track stages with Q&A beside them, sponsor booths, crew room.

  • 10 categories
  • 53 channels
  • 12 roles
  • Large
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Choose a server, review what will be created or reused, then confirm. Merge keeps what you have; replace rebuilds the server. Vetox takes a safety backup first either way.

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Server structure

Channels

ARRIVALS

  • registration-desk

    You are in. Read #code-of-conduct, pick your track in #badge-pickup and check #programme for what is on.

  • code-of-conduct

    The conduct policy for the venue and this server. Report a problem to any Crew member or open a ticket in #attendee-faq.

  • conference-announcements

    Schedule changes, room moves and organiser news. Follow this channel from your own server if you like.

  • programme

    The full schedule by day and by track, kept current by the Crew Lead. One message per day, edited as things move.

  • happening-now

    What is on each stage right now and what starts next, posted by the crew.

  • badge-pickup

    Pick Engineering Track, Product Track or Design Track to get pinged for that track's sessions.

  • travel-and-hotels

    Venue address, transport, partner hotels and the map of the building.

  • attendee-faq

    Answers to the questions we get every year. Something else? Open a ticket here and the crew will take it privately.

HALLWAY TRACK

  • hallway

    The corridor between sessions. Reactions, opinions, coffee complaints.

  • who-is-here

    One message about you: where you work, what you are here for, what you want to talk about.

  • hiring-board60s slowmode

    Roles you are hiring for and roles you are looking for. One post per opening, replies in threads.

  • networking-requests30s slowmode

    Looking for people working on X? Post it here and meet in a Coffee Corner.

  • photos-and-moments

    Photos from the venue, the stages and the hallway. Ask before posting someone's badge.

  • dinner-plans

    Tonight's plans, open tables and who is going where after the last session.

  • Hallway Lounge
  • Coffee Corner 1
  • Coffee Corner 2
  • AFK

KEYNOTE

  • Keynote Stage
  • keynote-questions15s slowmode

    Questions for the keynote speaker. One per message; the host reads them in order.

  • keynote-chat3s slowmode

    Live reactions to the keynote. Questions go in #keynote-questions.

ENGINEERING TRACK

  • Engineering Stage
  • engineering-questions15s slowmode

    Questions for the speaker on the Engineering Stage. One per message.

  • engineering-chat

    Reactions and side discussion for the Engineering track.

  • engineering-slides

    Slides, repos and links from Engineering track speakers, posted by the speakers themselves.

PRODUCT TRACK

  • Product Stage
  • product-questions15s slowmode

    Questions for the speaker on the Product Stage. One per message.

  • product-chat

    Reactions and side discussion for the Product track.

  • product-slides

    Slides and links from Product track speakers, posted by the speakers themselves.

DESIGN TRACK

  • Design Stage
  • design-questions15s slowmode

    Questions for the speaker on the Design Stage. One per message.

  • design-chat

    Reactions and side discussion for the Design track.

  • design-slides

    Slides, files and links from Design track speakers, posted by the speakers themselves.

WORKSHOPS

  • workshop-signups

    Workshops have limited seats. Apply here; the Crew Lead confirms your place.

  • workshop-materials

    Setup instructions, starter files and links for each workshop, posted by its speaker.

  • Workshop Room A
  • Workshop Room B

SPEAKERS

  • speaker-briefingHidden from @everyone

    Timings, stage etiquette, where to be and when. Posted by the crew; read it before your slot.

  • speaker-lounge

    Speakers and crew only. Questions about your session, swaps, and the nerves.

  • tech-check

    Book a tech check with the crew: screen share, audio, slides. Say which stage and when.

  • Green Room

SPONSORS

  • sponsor-directory

    Who our sponsors are and where to find them, posted by the crew.

  • booth-platinum

    The platinum sponsor's booth. Only the sponsor posts here; react and use threads to reply.

  • booth-gold

    The gold sponsors' booth. Only sponsors post here; react and use threads to reply.

  • booth-silver

    The silver sponsors' booth. Only sponsors post here; react and use threads to reply.

  • sponsor-deskHidden from @everyone

    Private channel between sponsors and the organisers: logos, booth staffing, invoices.

CREW ROOM

  • crew-chat

    Crew and volunteers. Anything that keeps the event running.

  • run-of-showHidden from @everyone

    Minute-by-minute plan for each day, posted by the Crew Lead. Read-only for everyone else.

  • shift-rota

    Who is on which door, stage or desk and when. Swap a shift by replying to it.

  • incident-desk

    Anything that needs a decision now: a missing speaker, a broken stream, a conduct report.

  • crew-logsHidden from @everyone

    Vetox posts join, role and moderation logs here.

  • organisersHidden from @everyone

    Organisers and the Crew Lead only: budget, sponsors, next year.

  • Crew Radio

Roles

  • OrganiserAdministrator
  • Crew LeadModerator
  • CrewModerator
  • VolunteerModerator
  • Speaker
  • Sponsor
  • Attendee
  • Engineering Track
  • Product Track
  • Design Track
  • Muted

Overview

Built for a two- or three-day conference with parallel tracks, whether the audience is in a venue, online, or both. Arrivals holds the read-only feeds an attendee needs on day one: #programme with the schedule by day and track, #happening-now where the crew posts what is on stage right now, #badge-pickup for the self-assigned track roles, and #travel-and-hotels. Each track (Engineering, Product, Design) is its own category with a stage channel for the talks, a slowmoded questions channel beside it so the speaker takes questions in order, a chat channel for reactions and a slides channel that only speakers and crew can post in; the keynote gets the same trio at the top. Workshops have two capped voice rooms and a sign-up channel. Sponsors get a directory and one booth channel per tier where only the sponsor posts, plus a private desk to talk to the organisers. Speakers have a hidden briefing, a lounge, a tech-check channel and a Green Room voice. The Crew Room is invisible to attendees: crew chat, a read-only run-of-show, the shift rota, an incident desk, Vetox logs and Crew Radio. The Hallway Track is where the actual conference happens: introductions, a hiring board, networking requests, dinner plans and coffee-corner voice rooms.

When to use it

You are running a conference with three parallel tracks and a keynote, forty speakers, a dozen sponsors and a crew of volunteers who need to talk without attendees reading over their shoulders. Attendees want to know what is on right now and where to ask a question; speakers want their slides and briefing in one place; sponsors want a booth they control. This layout gives each of those groups its own space and makes the schedule the first thing everyone sees.

What makes it different

  • Every track has a stage, a slowmoded questions channel beside it, a chat channel and a speaker-only slides channel.
  • #happening-now and #programme are crew-posted feeds, so the current session is always one click away.
  • Sponsor booths are one channel per tier where only the sponsor posts; attendees read and react.
  • The Crew Room, run-of-show and shift rota are hidden from attendees, speakers and sponsors.
  • Self-assigned track roles let attendees follow the track they came for and get pinged for its sessions.

Recommended Vetox setup

  • Reminders

    Schedule a Reminder in #happening-now ten minutes before every session so the current talk is announced without a crew member watching the clock.

  • Self-Roles

    Post a Self-Roles panel in #badge-pickup for Engineering Track, Product Track and Design Track so attendees pick their track on arrival.

  • Applications

    Take workshop sign-ups and speaker submissions through Applications in #workshop-signups, so the Crew Lead reviews them in one queue.

  • Tickets

    Put a ticket panel in #attendee-faq so a lost badge or a broken stream link becomes a private thread with the crew, not a hallway shout.

  • Temp Voice

    Point Temp Voice at Hallway Lounge so every corridor conversation gets its own room without adding permanent channels.

Questions

How do I add a fourth track?

Duplicate one track category: a stage, a questions channel, a chat channel and a slides channel with the same overwrites, then add a matching track role to the Self-Roles panel in #badge-pickup.

Can attendees ask questions during a talk?

Yes, in the questions channel beside each stage. It is slowmoded so questions arrive one at a time and the host reads them in order; the chat channel next to it is for reactions.

Why is there a sponsor desk hidden from attendees?

Sponsors need a place to sort out logo files, booth staffing and invoices with the organisers. That is not attendee reading, so #sponsor-desk is visible to the Sponsor and Crew Lead roles only.

What happens to the server after the conference?

Keep it open for a week for slides and follow-ups, then either archive the track categories for next year or take a backup and reset it. The Hallway Track can stay as the year-round community channel.

Common mistakes

  • Using one voice channel for a session instead of a stage, which leaves two hundred attendees able to unmute over the speaker.
  • Letting sponsors post in the hallway; keep them in their booths so the networking channels stay about the attendees.

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