Online Tournament Event

One online tournament from sign-ups to the final: bracket feed, match reporting, referee-run disputes, casters.

7 categories
35 channels
9 roles
Medium

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Server structure

Channels

EVENT INFO

about-the-event
The game, the format, the dates and the prize. Read #rulebook, then sign up in Registration.
rulebook
Format, map pool, check-in rules, forfeit timers, allowed substitutes and how disputes work.
event-announcements
Round starts, delays, bracket resets and results. Admins and the Head Referee only.
round-schedule
Check-in windows and start times for every round, posted by the referees.
prize-pool
What is being played for, how it is split and how winners are paid.

REGISTRATION

how-to-sign-up
Who can enter, what a roster needs, the deadline and what happens after you apply.
sign-up-here
Captains apply here with the full roster. Referees confirm entries into #entry-list.
entry-list
Confirmed teams and rosters, posted by the referees. Substitutions are announced here too.
find-a-teammate60s slowmode
Need a fifth, or a team? One message with your rank, role and availability.
registration-questions15s slowmode
Questions about entering. Referees answer; the pinned answers cover most of them.

MATCHES

bracket-updates
The bracket link and every advancement, posted by the referees as results are confirmed.
report-your-match10s slowmode
Captains only: match number, final score, screenshot. A referee confirms it in #bracket-updates.
match-scheduling
Captains agree start times within the round window here. Referees can step in if two teams cannot agree.
Match Lobby 1
Match Lobby 2
Match Lobby 3
Match Lobby 4
Referee on Call

DISPUTES

open-a-dispute
Open a ticket with the match number and your evidence. A referee takes it privately.
dispute-rulings
Every ruling, posted by the Head Referee: the match, the decision, the reason.
referee-roomHidden from @everyone
Referees only. Discuss open disputes and rule interpretations here.
evidence-lockerHidden from @everyone
Screenshots, clips and logs from disputes, one thread per match.
Referee HuddleHidden from @everyone

BROADCAST

watch-the-stream
Stream links and the broadcast schedule, posted by the casters.
caster-roomHidden from @everyone
Casters and the Head Referee: which matches are on air, delays, observer notes.
Commentary BoothHidden from @everyone
Finals Stage

SPECTATORS

spectator-lounge
Talk about the matches. Score reports and disputes do not belong here.
match-predictions30s slowmode
Call the winners before each round. Nothing at stake but bragging rights.
clips-and-plays
The best plays of the event. Link the clip and the match.
results-board
Confirmed results per round, posted by the referees.
AFK

ADMIN

admin-room
Tournament admins and the Head Referee: prize handling, bans, next event.
tournament-logsHidden from @everyone
Vetox posts join, role and moderation logs here.
Admin Voice

Roles

Tournament AdminAdministrator
Head RefereeModerator
RefereeModerator
Caster
Team Captain
Player
Spectator
Muted

Overview

A server for one online tournament, from sign-ups to the final: a weekend bracket, a community cup or a single-elimination event with a few dozen teams. Event Info holds the read-only #rulebook, #round-schedule and #prize-pool. Registration takes entries through #sign-up-here and publishes the referee-posted #entry-list; #find-a-teammate and #registration-questions are the two channels players write in there. Matches is the working area: referees post to #bracket-updates, captains post screenshots in #report-your-match, times are agreed in #match-scheduling, and four ten-seat Match Lobbies plus a Referee on Call room cover the games themselves. Disputes are deliberately formal: a player opens a ticket in #open-a-dispute, referees discuss it in a hidden #referee-room with an #evidence-locker and a Referee Huddle voice, and the Head Referee publishes the outcome in #dispute-rulings. Broadcast gives casters a private room and a four-seat Commentary Booth, a public #watch-the-stream and a Finals Stage. Spectators get a lounge, #match-predictions for bragging rights only, #clips-and-plays and the referee-posted #results-board. Admin is hidden from everyone but the Head Referee.

When to use it

You are running a 32-team weekend cup. Captains need to report scores without arguing in chat, disputes need evidence and a ruling that everyone can see, casters need a booth that players cannot join, and spectators want to talk without drowning the bracket. This layout gives each of those a channel with the right posting rights, so the referees can run the event instead of moderating it.

What makes it different

#report-your-match is captain-and-referee only, so score reports are not lost in spectator chat.
Disputes flow through a ticket, a hidden referee room with an evidence locker, and public #dispute-rulings.
Casters have a private room and a four-seat Commentary Booth; the final goes out on Finals Stage.
#bracket-updates, #entry-list and #results-board are referee-posted feeds, read-only for everyone else.
#match-predictions gives spectators a game of their own with nothing at stake but bragging rights.

Recommended Vetox setup

Applications
Run team registration through Applications in #sign-up-here so a captain submits the roster once and referees approve it into #entry-list.
Tickets
Put a ticket panel in #open-a-dispute so every dispute is a private thread between the captain and the referees, with the evidence attached.
Reminders
Schedule Reminders in #round-schedule for check-in and each round's start so captains are pinged without a referee watching the clock.
Notifications
Add a Twitch or YouTube Notification into #watch-the-stream so the broadcast link posts itself when the casters go live.

Questions

How does a dispute get resolved?

The captain opens a ticket in #open-a-dispute and attaches the evidence. Referees discuss it in #referee-room and store screenshots in #evidence-locker; the Head Referee posts the decision in #dispute-rulings, which is read-only for everyone else.

Only four Match Lobbies; what if more matches run at once?

Add lobbies before the event, or turn on Temp Voice so a captain can create one per match. Four is the right number for a bracket that plays two rounds at a time.

Can players see the caster channels?

They can see #watch-the-stream, which is where the stream link goes. #caster-room and the Commentary Booth are visible only to the Caster and Head Referee roles.

Common mistakes

Letting players report scores in a public channel, which turns every close match into an argument in front of spectators.
Giving casters the same rooms as players; a caster on a player's voice channel hears callouts the other team cannot.

Consider instead

Sports Watch Party Nobody is competing; you are watching a real-world tournament together.

Do you have any doubts?

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