Large Community with Forums

A large community built on forums: nine subject forums, an announcement stage, a trusted tier and a full staff area.

  • 9 categories
  • 53 channels
  • 14 roles
  • Large
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Choose a server, review what will be created or reused, then confirm. Merge keeps what you have; replace rebuilds the server. Vetox takes a safety backup first either way.

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Server structure

Channels

INFORMATION

  • welcome-desk

    Vetox greets you here. Read #community-rules, pick roles in #role-select, then head to #main-chat.

  • community-rules

    The rules, numbered. Staff enforce them as written, so read them as written.

  • announcements

    The written record of server news. Big items are also told live on the Announcement Stage.

  • Announcement Stage
  • role-select

    Pick Event Ping, Quiz Ping and Poll Ping here. Interest is opt-in; nobody is pinged by default.

  • community-faq

    Answers to the questions #ask-staff gets every week. Read before asking.

  • staff-applications

    Press the button to apply for Helper. Applications are reviewed by Senior Moderators within a week.

MAIN FLOOR

  • main-chat

    The main conversation. Anything with staying power belongs in a forum thread instead.

  • newcomer-corner10s slowmode

    First posts and first questions. Regulars answer; nobody is judged for asking.

  • daily-question

    One question a day, posted by an Event Host. Answer in the thread under it.

  • polls

    Community polls. Poll Ping is mentioned when a new one opens.

  • bot-playground

    Rank cards, games and every other command. Keeps #main-chat readable.

FORUMS

  • film-and-series

    One thread per film, series or question. Tag it so it can be found later.

  • music-forum

    New releases, old favourites, gigs and gear. One thread per subject.

  • gaming-forum

    One thread per game or question. Looking-for-group threads get the LFG tag.

  • books-forum

    What you are reading and what you think of it. Spoilers behind spoiler tags.

  • tech-forum

    Hardware, software, setups and 'is this a good deal'. Include what you already tried.

  • food-forum

    Recipes, restaurants and baking disasters. Photos encouraged.

  • fitness-and-outdoors

    Training, hiking, cycling, progress logs. No medical advice; see a professional for that.

  • travel-forum

    Trip reports, planning threads and tips from people who have been.

  • creative-forum

    Art, writing, music, code. Say whether you want critique or just a look.

SHOWCASE

  • photo-gallery

    Your photos. One post per moment; comments in a thread.

  • pet-parade

    Animals. Yours, a friend's, one you met once.

  • setup-showcase

    Desks, shelves, kitchens, gardens. The space you are proud of.

  • weekly-highlights

    Starboard collects the most-reacted posts from every forum here.

TRUSTED LOUNGE

  • trusted-lounge

    For members who have been here a while. Quieter, slower, and staff listen here first.

  • early-announcementsHidden from @everyone

    Server news a day before #announcements. Feedback in #trusted-lounge.

  • Trusted Voice

EVENTS

  • events-board

    Upcoming events with dates and links. Event Hosts and Moderators post; everyone reads.

  • event-signups

    React or reply to sign up for the event named in the message.

  • event-chat

    Live chat during events and the debrief afterwards.

  • quiz-night

    Answers for the weekly quiz go here while it is running. Quiz Ping is mentioned at the start.

  • Event Hall
  • Event Voice

FEEDBACK

  • suggestion-box120s slowmode

    One suggestion per message; Vetox adds the vote buttons. Discussion goes in #suggestion-discussion.

  • suggestion-discussion

    Argue for or against anything in #suggestion-box. Decisions are posted here by staff.

  • help-tickets

    Press the button to open a private ticket with staff.

  • ask-staff30s slowmode

    Public questions for the staff team. Anything private goes through #help-tickets.

VOICE

  • General Voice 1
  • General Voice 2
  • Quiet Chat
  • Music Room
  • Join to Create
  • AFK

STAFF

  • staff-announcementsHidden from @everyone

    Policy changes and staffing news. Senior Moderators post; everyone on staff reads.

  • staff-chat

    The whole staff team. Day-to-day coordination.

  • helper-chat

    Helpers and the Moderators who mentor them. Questions about how to handle something go here.

  • reports-queue

    Reports land here one per message. Claim with a reaction, resolve in a thread.

  • member-notesHidden from @everyone

    Context on members that the next moderator on shift needs. Moderators and above only.

  • vetox-logsHidden from @everyone

    Vetox writes joins, leaves, edits, deletions and moderation actions here.

  • automod-alertsHidden from @everyone

    Auto-Mod posts flagged messages here. Helpers triage, Moderators act.

  • Staff Meeting
  • Staff Voice

Roles

  • OwnerAdministrator
  • AdminAdministrator
  • Senior ModeratorModerator
  • ModeratorModerator
  • HelperModerator
  • Event Host
  • Trusted Member
  • Member
  • Booster
  • Event Ping
  • Quiz Ping
  • Poll Ping
  • Muted

Overview

At a few hundred active members, topic channels stop working: a question posted at nine is gone by ten. This layout moves every long-running subject into a forum - #film-and-series, #music-forum, #gaming-forum, #books-forum, #tech-forum, #food-forum, #fitness-and-outdoors, #travel-forum and #creative-forum - so each subject is a list of titled, tagged threads. Main Floor stays small: #main-chat, a slowmoded #newcomer-corner, #daily-question, #polls and #bot-playground. Information has #welcome-desk, #community-rules, an announcement channel with an Announcement Stage for the live version, #role-select, #community-faq and a read-only #staff-applications channel. Trusted Lounge is hidden below the Trusted Member role and carries #early-announcements. Events has a staff-written #events-board, signups, chat, #quiz-night, an Event Hall stage and a voice room. Feedback holds #suggestion-box, #suggestion-discussion, a read-only #help-tickets panel and #ask-staff. Voice is two general rooms, a four-seat Quiet Chat, a Music Room, Join to Create for Temp Voice and AFK. Staff have #staff-announcements, #staff-chat, #helper-chat, #reports-queue, #member-notes, #vetox-logs, #automod-alerts and two voice rooms. Thirteen roles run from Owner through Senior Moderator, Moderator, Helper and Event Host to Trusted Member, Member, Booster and three ping roles.

When to use it

Your topic channels move so fast that answers get lost, the same recommendations are asked for weekly, and long-time members complain that the server no longer feels like theirs. Forums give every subject a searchable thread, the trusted lounge gives regulars a room of their own and early news, and the staff area is large enough that helpers, moderators and admins are not all shouting in one channel.

What makes it different

  • Nine subject forums with tags, so a recommendation thread can be found a month later.
  • Announcement Stage sits next to #announcements, so big news can be told live and then posted.
  • Trusted Lounge is hidden below the Trusted Member role and carries #early-announcements.
  • #staff-announcements is read-only for Helpers and Moderators; Senior Moderators post.
  • Join to Create gives Temp Voice a home, so busy nights never run out of rooms.

Recommended Vetox setup

  • Applications

    Put the Applications panel in #staff-applications so Helper candidates answer a form and Senior Moderators review it in #staff-chat.

  • Leveling

    Award Trusted Member as a Leveling role reward at a level that takes months, so the Trusted Lounge stays earned rather than given.

  • Temp Voice

    Point Temp Voice at Join to Create so members spin up their own rooms instead of asking staff to add General Voice 3.

  • Starboard

    Send Starboard to #weekly-highlights, which is read-only, so the best posts from nine forums are collected in one place.

  • Auto-Mod

    Route Auto-Mod alerts to #automod-alerts so Helpers see flagged messages without watching nine forums at once.

Questions

Why forums instead of channels for the subjects?

In a large server a channel is a stream: whatever was said an hour ago is gone. A forum is a list of titled threads with tags, so 'best budget headphones' from March is still one click away in June, and a newcomer can read the thread instead of asking the question again.

How do members become Trusted?

Through Leveling. Set Trusted Member as a role reward at a level that takes a few months of normal activity. Staff can still grant it by hand, but the default path is automatic so the tier measures presence rather than friendship with a moderator.

What is the difference between the two announcement surfaces?

#announcements is the written record; Announcement Stage is for the live version, where the Owner talks and members listen or raise a hand. Post the summary in #announcements after the stage ends so nobody has to have been there.

Do Helpers see everything the Moderators see?

No. Helpers see #staff-chat, #helper-chat, #reports-queue, #vetox-logs and #automod-alerts, but #staff-announcements is read-only for them and #member-notes stays with Moderators and above. Promote a Helper by giving them the Moderator role; nothing else changes.

Common mistakes

  • Keeping the old topic text channels alongside the forums, so every subject has two homes and both are half empty.
  • Giving every Helper access to #member-notes and #staff-announcements on day one instead of keeping those for Moderators and above.
  • Making the Trusted tier a manual gift from staff, which turns it into a popularity contest instead of a record of presence.

Consider instead

  • Topic-Split Community when the community is under a few hundred active people and plain topic channels still keep up

Do you have any doubts?

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