Recruitment-First Clan

Server structure

Overview

Most clan servers are built for the people already in them and treat recruiting as a channel. This one inverts that. A visitor sees exactly four channels: #about-the-clan, #what-we-look-for, #apply and #ask-a-recruiter. Everything else is hidden until they are a Trial. The pipeline is a category the public never sees: #applications collects submissions, #application-review is where officers discuss them out of the applicant's sight, #interview-notes records what was asked, and #decisions is a one-line log of accepted, declined or held, with the reason. Trials get their own floor rather than being dropped into the deep end: #trial-chat, #trial-tasks listing what they need to do in their two weeks, and #trial-feedback where officers write down what they have seen. Trial Voice is capped small so an officer can actually sit with them. The Members floor opens on promotion, and the difference is deliberate: a Trial can read it but not post, so they arrive knowing the room. Roster and Records holds a read-only #roster written by officers, #promotions-and-departures, and #alumni for the people who left well and might come back. The Recruiter role is separate from Officer because recruiting is a job, not a rank, and the person best at talking to strangers is rarely the person running raids.

When to use it

Clans that grow by word of mouth stall the moment the founders run out of friends, and clans that recruit in one open channel end up with an application buried under chat and an officer team that cannot remember who said what. This layout makes intake the spine: a public front that answers the obvious questions, a hidden review area, a trial period with written expectations, and a members floor that a trial can see before they can speak in it.

What makes it different

• A visitor sees four channels, so the front door answers questions instead of overwhelming.
• Application review is hidden from the applicant, which is what makes honest discussion possible.
• Trials read the members floor before they can post in it, so promotion is not a cold start.
• Recruiter is a separate role from Officer, because recruiting is a job rather than a rank.

Recommended Vetox setup

• Applications

  Run Applications on #apply so submissions arrive as reviewable entries in #application-review instead of raw messages.

• Auto Roles

  Give every arrival the Visitor role automatically so the hidden categories stay hidden without an officer doing anything.

• Tickets

  Point Tickets at #ask-a-recruiter so a prospect's questions become a private thread rather than a public back-and-forth.

• Logs

  Enable Logs so role changes are recorded, which is how #promotions-and-departures stays accurate without manual notes.