Esports Coaching Academy

A coaching academy: cohorts by game, a VOD review forum, daily drills, session bookings and a private coach room.

8 categories
35 channels
13 roles
Medium

Choose a server, review what will be created or reused, then confirm. Merge keeps what you have; replace rebuilds the server. Vetox takes a safety backup first either way.

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Server structure

Channels

RECEPTION

academy-guide
How the academy works: cohorts, bookings, VOD review and what a trial includes.
academy-rules
Respect the coaches and each other, no sharing of lesson material outside the server, cancel bookings at least a day ahead.
academy-announcements
New cohorts, schedule changes, guest lectures and academy news.
notification-roles
Pick Session Ping if you want a mention when a group class is about to start.
enrol-here
Apply to join a cohort. Tell us the game, your rank and what you want to improve.

CLASSROOMS

valorant-classroom
Lesson material, questions and discussion for the Valorant cohort.
valorant-homework
Assignments from the coach and your write-ups. One message per assignment.
league-classroom
Lesson material, questions and discussion for the League cohort.
league-homework
Assignments from the coach and your write-ups. One message per assignment.
rocket-league-classroom
Lesson material, questions and discussion for the Rocket League cohort.
rocket-league-homework
Assignments from the coach and your write-ups. One message per assignment.

VOD REVIEW

vod-submissions
One thread per VOD: the link, the timestamps you want looked at and what you were trying to do. Tag the game; coaches tag the status.
review-notesHidden from @everyone
Coaches post the general lessons from this week's reviews, without naming the student.

DRILLS

daily-drillsHidden from @everyone
Today's routine per game, posted by the coaches. Do it, then log it in the check-ins channel.
drill-checkins
One message per day: which drills you did, how long, what felt off.
aim-and-mechanics
Sensitivity, routines, mechanics questions and trainer scores across all games.
mindset-and-tilt
Nerves, tilt, motivation and routines. Coaches and students alike; be kind here.

BOOKINGS

book-a-session
Open a ticket to book a one-on-one or ask about a group class. A coach confirms the time in the ticket.
session-schedule
This week's group classes and lectures with the room, posted by the coaches.
session-feedback
After a session: what helped, what did not, what you want next time. Coaches read every message.

TRIAL AREA

trial-lounge
Open to everyone. Ask about the academy, meet the coaches, talk to current students.
free-tips
A tip a week from the coaches, free for everyone. A taste of what the classrooms are like.

VOICE

Academy Lobby
Classroom 1
Classroom 2
1-on-1 Booth A
1-on-1 Booth B
Lecture Hall
AFK

COACH ROOM

coach-chat
Coordination between coaches: who covers which class, who is struggling, what to change.
student-progress
One thread per student with honest notes on progress, attendance and goals. Never shared outside this room.
curriculum-planning
Lesson plans, drill rotations and the term calendar per cohort.
bookings-admin
Booking confirmations, cancellations and the availability grid for each coach.
academy-logsHidden from @everyone
Vetox posts moderation, join and message logs here.
Coach Voice

Roles

Academy DirectorAdministrator
Head CoachModerator
CoachModerator
Assistant CoachModerator
Alumni
Student
Trial Student
Valorant Cohort
League Cohort
Rocket League Cohort
Session Ping
Muted

Overview

A server for a coaching business or a volunteer academy that teaches players in more than one game. Students are grouped by title, and each cohort has a classroom and a homework channel: #valorant-classroom and #valorant-homework, the same pair for League and Rocket League. Classrooms are hidden until a coach grants Student, so paying members are not sharing lessons with the public, while Trial Area stays open with #trial-lounge and #free-tips as the shop window. VOD Review is a forum, #vod-submissions, tagged by game and by status, so every review is one thread with the clip, the timestamps and the coach's notes, and a student can see which of their submissions is still waiting. Drills carries #daily-drills, posted by coaches only, #drill-checkins where students log what they did, and two topic channels, #aim-and-mechanics and #mindset-and-tilt, because half of coaching is the second one. Bookings runs on a ticket panel in #book-a-session, a staff-posted #session-schedule and #session-feedback. Voice matches the teaching: two ten-seat classrooms, two two-seat booths for one-on-ones and a Lecture Hall stage for group sessions. The Coach Room is hidden from every student and holds #student-progress, #curriculum-planning and #bookings-admin, so a coach's honest notes about a student stay between coaches.

When to use it

You coach three games and every student, trial and paying alike, sits in the same channels, so lessons leak, VOD requests get lost in chat and you cannot tell who still owes homework. This layout gates classrooms behind the Student role, turns VOD review into a tracked forum, and gives coaches a hidden room for progress notes and scheduling.

What makes it different

Classrooms are hidden until a coach grants Student, so paid lessons never leak to trial members.
#vod-submissions is a forum tagged by game and status, so a student sees what is reviewed and what is waiting.
Two 1-on-1 booths, two classrooms and a Lecture Hall stage match how sessions are actually taught.
#daily-drills is coach-only and #drill-checkins is where students log the work, so accountability is visible.
The Coach Room keeps progress notes and curriculum planning away from every student role.

Recommended Vetox setup

Tickets
Put a ticket panel in #book-a-session so a booking opens a private thread with the coach and the agreed time lands in #session-schedule.
Applications
Use an Applications form in #enrol-here that asks for game, rank and goals, so a coach assigns the right cohort role before the first session.
Streaks
Turn on Streaks for #drill-checkins so a student who logs drills daily keeps a visible run, which is the habit coaching is trying to build.
Reminders
Schedule a Reminder in #session-schedule the morning of each group class so the Lecture Hall fills on time.
Self-Roles
Post a Self-Roles panel in #notification-roles for Session Ping so students choose whether class announcements ping them.

Questions

How do trial students become paying students?

They apply in #enrol-here or book a first session in #book-a-session. When they enrol, a coach swaps Trial Student for Student plus the cohort role, and the classroom, homework and VOD channels appear for them at once.

Can I run the academy for games other than the three in the template?

Yes. Each cohort is a pair of channels and a role. Rename Valorant, League and Rocket League to your titles, or add a fourth pair, and update the tags in #vod-submissions to match.

What can an Assistant Coach do?

See the Coach Room, post in #daily-drills and #review-notes, manage messages and time out a disruptive student. They do not have kick or ban rights or channel management; those stay with Coach and Head Coach.

Common mistakes

Letting trial members see the classrooms, which gives away the product the academy sells.
Reviewing VODs in a text channel, so the clip, the timestamps and the notes end up in three different places.

Consider instead

Collegiate Esports Club You are fielding teams for a school rather than teaching players individually.
Amateur Esports Team You are one roster with a coach, not an academy taking in outside students.

Do you have any doubts?

Our team is there for you

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