Collegiate Esports Club

Server structure

Overview

Built for a student-run club that competes under a university or college name. The Club Desk carries #club-announcements, #campus-events and #eligibility-notices, a read-only channel where the Faculty Advisor and officers post GPA checks, roster verification deadlines and league paperwork. Tryouts get their own category: #tryout-info, an Applications form in #tryout-signups, #tryout-results and a hidden #scouting-notes channel for coaches and captains. Varsity Teams holds one channel and one practice voice room per game, each unlocked by a game role, so the Valorant roster never scrolls the Overwatch channel. Practice & Competition is shared by every competing player: #practice-schedule and #match-calendar are written by coaches and captains, #vod-review is a forum with a tag per game, and #travel-and-logistics handles away matches and LAN trips. JV & Development gives the second roster its own chat, scrims and voice. Alumni keep a lounge and a #career-and-mentorship channel that varsity players can read, and Officers get a private room with #budget-and-funding and #club-logs. Members verify enrolment through a ticket in #student-verification before they see anything beyond the lounge.

When to use it

Your club has grown from a handful of friends into three competing rosters, a JV squad and a faculty advisor who needs eligibility paperwork done on time. One server with everything in the same chat means practice times get lost, tryout results leak early and alumni drift away. This layout separates the club's public life from each team's work and gives officers and the advisor a place to run the administration.

What makes it different

• #eligibility-notices is read-only and written by the advisor and officers, so paperwork deadlines are never missed.
• Each varsity game has its own channel and practice room unlocked by a game role, not one shared team chat.
• Tryouts run through an Applications form and results are posted by officers, with scouting notes hidden.
• JV & Development gives the second roster its own chat, scrims and voice separate from varsity.
• Alumni keep a lounge plus a #career-and-mentorship channel that current varsity players can read.

Recommended Vetox setup

• Tickets

  Verify enrolment through a ticket panel in #student-verification and hand out Club Member or Alumni from inside the ticket.

• Applications

  Run each game's tryout as an Applications form in #tryout-signups so coaches compare entries in one place.

• Reminders

  Post a Reminder in #practice-schedule before each practice block and in #eligibility-notices a week before every deadline.

• Logs

  Point Logs at #club-logs so officers see role changes when a semester turns over and half the roster graduates.

• Embed Messages

  Post the semester's practice schedule and league dates as Embed Messages in #practice-schedule and #match-calendar so they stay pinned and easy to edit.