Esports

Esports Organisation

A whole org under one roof: a locked category per roster, a content team, sponsors, management and a public fan zone.

  • 11 categories
  • 59 channels
  • 22 roles
  • Large
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Choose a server, review what will be created or reused, then confirm. Merge keeps what you have; replace rebuilds the server. Vetox takes a safety backup first either way.

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Server structure

Channels

ORG FRONT

  • welcome

    The front door of the organisation. Read #org-rules, pick a favourite roster in #fan-roles, then join #fan-chat.

  • org-rules

    Conduct for fans, players and staff alike. Staff channels have their own rules pinned inside.

  • org-announcements

    Signings, results, broadcasts and org news, posted by Directors and the General Manager.

  • match-calendar

    Every roster's upcoming fixtures in one place, with times in UTC and the broadcast link.

  • match-results

    Final scores for every roster, posted as soon as the series ends.

  • roster-moves

    Official signings, releases and loans. If it is not posted here, it is a rumour.

  • fan-roles

    Pick Valorant Fan, League Fan or Rocket League Fan to get pinged for that roster's matches.

FAN ZONE

  • fan-chat

    The main fan chat. Players drop in sometimes; staff are always around.

  • match-day-live3s slowmode

    Live reactions while any roster is playing. Slowmode is on so the chat stays readable.

  • stream-alerts

    Automatic alerts when an org stream goes live or a new video drops.

  • fan-clips

    Clips from official matches and streams. Credit the source.

  • fan-art

    Art, edits and wallpapers of the rosters. One post per piece.

  • merch-drops

    New merch, restocks and discount codes, posted by Directors and the General Manager.

  • Watch Party Stage
  • Fan Hangout
  • AFK

VALORANT ROSTER

  • valorant-roster-chat

    The Valorant roster, its coaches and its manager. Nobody else sees this category.

  • valorant-scrims

    Scrim blocks: opponent, time in UTC, maps. One post per block, edited if it moves.

  • valorant-vods

    One thread per match. The coach tags it Reviewed when the notes are in.

  • valorant-playbook

    One thread per map. Current version pinned at the top; retired plans tagged, not deleted.

  • valorant-scouting

    Opponent tendencies, defaults and targets for the next series.

  • Valorant Scrim Room

LEAGUE ROSTER

  • league-roster-chat

    The League roster, its coaches and its manager.

  • league-scrims

    Scrim blocks: opponent, time in UTC, patch. One post per block.

  • league-vods

    One thread per game. Tagged Reviewed once the coach has been through it.

  • league-playbook

    Drafts, early-game plans and objective setups, one thread each.

  • league-scouting

    Opponent drafts, lane tendencies and pathing for the next series.

  • League Scrim Room

ROCKET LEAGUE ROSTER

  • rl-roster-chat

    The Rocket League roster, its coach and its manager.

  • rl-scrims

    Scrim blocks: opponent, time in UTC, series length. One post per block.

  • rl-vods

    One thread per series. Tagged Reviewed once the coach has been through it.

  • rl-playbook

    Kickoffs, rotations and set plays, one thread each.

  • rl-scouting

    Opponent kickoff habits, rotation gaps and boost patterns.

  • RL Scrim Room

ACADEMY

  • academy-chat

    Development players and their coaches. Main-roster channels stay hidden until a call-up.

  • academy-scrims

    Academy scrim blocks and results, all games in one channel.

  • academy-vods

    One thread per match for the academy coaches to review.

  • Academy Practice

COACHING STAFF

  • coaches-chat

    Coaches and analysts across every roster. Players never see this.

  • performance-reviews

    Per-player reviews ahead of contract talks and roster decisions. Written carefully; read by management.

  • scrim-partner-contacts

    Managers and captains of the teams we scrim, by game, with the last time we played them.

  • Coaches Room

CONTENT TEAM

  • content-calendar

    What goes out, where and when, for the month ahead. The Content Lead owns it.

  • video-projects

    One thread per video from idea to published. Move the tag as it progresses.

  • thumbnails-and-graphics

    Thumbnails, social graphics and the current brand package. Post exports, not project files.

  • social-drafts

    Draft posts for review before they go out. A Director or the Content Lead approves with a reaction.

  • publish-queueHidden from @everyone

    Approved content in order of release. Only the Content Lead writes here.

  • Content Studio

SPONSORS

  • sponsor-lounge

    Partners and org leadership. Questions, ideas and introductions.

  • deliverables

    What the org owes each partner this month and its status. Updated by the General Manager.

  • sponsor-announcementsHidden from @everyone

    Monthly recap of what the org shipped, posted by Directors for partners.

MANAGEMENT

  • management-chat

    Directors, the GM, team managers and the community manager. Roster and org decisions.

  • recruitment-pipeline

    Candidates for every roster and department, from first contact to signed. One thread per candidate.

  • contracts-and-payrollHidden from @everyone

    Player and staff contracts, payment dates and renewals. Owner and Directors only.

  • budgetHidden from @everyone

    The org budget, sponsor income and monthly spend. Owner and Directors only.

  • Boardroom

COMMUNITY STAFF

  • mod-chat

    Fan Zone moderation: warnings, bans and who is on thin ice.

  • mod-logsHidden from @everyone

    Vetox posts moderation, join and role-change logs here.

  • Mod Voice

Roles

  • OwnerAdministrator
  • DirectorAdministrator
  • General ManagerModerator
  • Community ManagerModerator
  • Team ManagerModerator
  • Head CoachModerator
  • Coach
  • Analyst
  • Player
  • Academy Player
  • Content LeadModerator
  • Content Creator
  • Sponsor
  • Valorant Roster
  • League Roster
  • Rocket League Roster
  • Fan
  • Valorant Fan
  • League Fan
  • Rocket League Fan
  • Muted

Overview

An organisation is several teams sharing one badge, and this server is built so they share nothing else by accident. Each roster gets its own hidden category - Valorant, League and Rocket League here, renamed to whatever you field - with a roster chat, a scrims channel, forums for VODs and the playbook, a scouting channel and a capped scrim voice room. Access comes from a roster role rather than the shared Player role, so a League player never opens the Valorant playbook. Academy repeats a lighter version of that shape for development players. Around the rosters sit the departments: Coaching Staff for #performance-reviews and #scrim-partner-contacts; Content Team with a #content-calendar, a #video-projects forum and a #publish-queue only the Content Lead writes to; Sponsors with a lounge and a #deliverables channel your partners can actually read; and Management, where #contracts-and-payroll and #budget open for the Owner and Directors only. The public side is the Org Front - #org-announcements, #match-calendar, #match-results, #roster-moves - and a Fan Zone with #match-day-live, fan clips and art, #merch-drops, #stream-alerts and a Watch Party stage. Fans pick a favourite roster in #fan-roles and get pinged for that roster's matches.

When to use it

You are running two or three competitive rosters plus an academy, a content team and a couple of sponsors, and the single team server you started with has become a maze of half-hidden channels where the wrong people keep reading the wrong things. This layout gives every roster and every department a locked category of its own, keeps sponsors and fans on the outside, and leaves management a room the players never see.

What makes it different

  • Each roster has a hidden category gated by its own role, so one team's playbook never reaches another.
  • Content Team gets a calendar, a projects forum and a publish queue instead of one crowded chat.
  • Sponsors see a lounge and a #deliverables channel and nothing about how the org actually runs.
  • #contracts-and-payroll and #budget are open to the Owner and Directors only, inside Management.
  • The Fan Zone has a Watch Party stage, match-day chat, fan art, merch drops and favourite-roster roles.

Recommended Vetox setup

  • Self-Roles

    Post a Self-Roles panel in #fan-roles for Valorant Fan, League Fan and Rocket League Fan so match-day pings reach the right supporters.

  • Applications

    Use Applications for academy tryouts and content-team openings, and let Team Managers triage the forms from #recruitment-pipeline.

  • Notifications

    Feed the org's YouTube uploads and Twitch streams into #stream-alerts so fans get every broadcast without a manual post.

  • Logs

    Point Logs at #mod-logs so Community Managers see role changes across twenty-one roles without opening the audit log.

  • Temp Voice

    Point Temp Voice at Fan Hangout so watch-party overflow spins up its own rooms instead of adding permanent channels.

Questions

We field different games than the three named here. Do I have to rebuild the categories?

No. Rename the three roster categories, their channels and the three roster roles to your titles; the overwrites follow the role, not the name. Duplicate one category if you field a fourth game.

How do sponsors use the server without seeing team business?

The Sponsor role sees the Org Front, the Fan Zone and the Sponsors category only. #sponsor-lounge is for conversation, #deliverables tracks what you owe them, and #sponsor-announcements is where Directors post what the org shipped this month. Every roster and department category stays hidden.

Who can read #contracts-and-payroll?

The Owner and Directors. The General Manager sees the rest of Management - #management-chat, #recruitment-pipeline and the Boardroom - but the two money channels carry their own overwrites on top of the category's.

Is the Academy category needed if we have no development roster?

Delete it. Nothing else in the server references the Academy Player role, so removing the category and the role leaves everything else intact.

Common mistakes

  • Gating roster categories with the shared Player role instead of a per-roster role, which puts every playbook in front of every player.
  • Letting sponsors into management channels because it is convenient, then discussing a rival's offer in front of them.
  • Skipping Academy and letting development players read the main roster's VODs and scouting notes.

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