YouTube Collab Group

Server structure

Overview

For a handful of creators who make videos together and keep running into the same coordination problems. #project-threads is a forum with one thread per collaboration, tagged by stage — pitched, filming, editing, scheduled, published — so a project that takes two months keeps its whole history in one place instead of scattering across a chat. #pitch-a-collab is where an idea starts, with the required shape stated: what the video is, who it needs, and roughly when. Scheduling is the recurring pain: #availability is a rolling board of who is free which weeks, #shoot-dates carries what is locked, and #timezone-board removes the arithmetic. Production holds #footage-handoff for how files move, #edit-notes and #thumbnails-and-titles. The Credit Ledger is the channel most collab groups lack and later wish they had: one post per finished video recording who did what, whose channel it went on, and what was agreed about reuse. It exists because collaborations between friends are informal until the moment one video does unusually well, and then the absence of a record becomes a problem. #promo-plan coordinates the posting so three channels do not publish within an hour of each other. #group-business covers the awkward half — money splits, sponsors and what happens if someone leaves the group.

When to use it

Collab groups run on group chats until a project takes two months, at which point nobody can find the agreed edit notes, two people publish the same day, and a successful video raises questions about credit that nobody wrote down. This layout gives each collaboration a thread, keeps availability and shoot dates separate from discussion, and maintains a ledger of who did what while it is still uncontroversial.

What makes it different

• One forum thread per collaboration, tagged by stage, so a long project keeps its history.
• A rolling availability board, which is the recurring failure in every collab group.
• A credit ledger written while it is still uncontroversial, not after a video does well.
• A promo plan, so three channels do not publish within an hour of each other.

Recommended Vetox setup

• Reminders

  Set Reminders against #shoot-dates so a locked date does not depend on everyone remembering it independently.

• Self-Roles

  Post a Self-Roles panel in #your-role so a pitch can ping editors or camera specifically rather than the whole group.

• Logs

  Enable Logs so edits to the credit ledger are recorded, since that channel exists precisely to be relied on later.

• Suggestions

  Run Suggestions on #pitch-a-collab so the group picks projects by vote rather than by whoever pushes hardest.